Personal Secretary
(NOC 13110 – Administrative assistants)
Employer details: GENIE DISTRIBUTORS INC
Location: 1808, 16th Avenue, NE Calgary, AB T2E 8T8
JOB DETAILS
Salary: $26.00 to $28.85 hourly (to be negotiated) for 30 to 40 hours per week
Terms of employment: Permanent employment, Full time
Employment conditions: Day, Evening, Weekend, On Call, Flexible Hours, Morning
This position requires the applicant to be very flexible in terms of time availability to work as being a personal secretary may need work to be done outside of regular work hours.
Start date: Starts as soon as possible
Benefits: Health benefits, Dental plan, Health care plan
Vacancies: 2 vacancies
JOB REQUIREMENTS
Languages: English
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 1 year to less than 2 years
Specific Tasks/Responsibilities:
· Will perform personal secretarial duties to two top management positions in the company namely for the president and for the distribution director.
· Arrange and co-ordinate seminars, conferences, etc.
· Supervise other workers
· Train other workers
· Record and prepare minutes of meetings, seminars and conferences
· Determine and establish office procedures and routines
· Schedule and confirm appointments
· Answer telephone and relay telephone calls and messages
· Answer electronic enquiries
· Compile data, statistics and other information
· Order office supplies and maintain inventory
· Arrange travel, related itineraries and make reservations
· Greet people and direct them to contacts or service areas
· Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
· Set up and maintain manual and computerized information filing systems
· Type and proofread correspondence, forms and other documents
· Prepare contracts and other papers
Computer and technology knowledge: Electronic scheduler, MS Excel, MS Office, MS PowerPoint, MS Word, MS Windows
Area of specialization: Correspondence, Reports and records, Contracts, Financial statements, Invoices
Security and safety: Criminal record check
Transportation/travel information: Willing to travel regularly for extended days depending on meetings and conferences, Travel expenses paid by employer, Public transportation is available.
Work conditions and physical capabilities: Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail
Personal suitability: Ability to multitask, Accurate, Client focus, Excellent oral communication, Excellent written communication, Flexibility, Organized, Reliability, Team player
HOW TO APPLY
Please submit a resume and an application letter.
By email: [email protected]
By mail:
PO Box 29048 Marlborough
Calgary, AB
T2A 5H7
Do not send your application by any other method other than indicated above. Please submit using one method only and not repeatedly.
