Job Title: real estate legal assistant

Job type; Permanent, fulltime

Salary: $ 50,000 annually

Company: Foundation Law Corporation

Location: 301 1321 Blanshard Street, Victoria, BC V8W 0B6

Job Description:

We are a full-service law firm looking for a real estate legal assistant to support our team. This position would be an excellent opportunity for someone who is looking to grow their career within a professional work environment.

Main job duties:

Prepare, draft and key in correspondence and legal documents
Facilitate the completion of conveyancing and financing transactions
Schedule appointments, meetings and conferences for the clients with lawyers
Perform due diligence searches relating to real estate transactions such as BC Online, Personal Property Registry, and LTSA
Prepare closing books, trust reconciliations, reporting letters, and billing
Perform Land Title filings/registrations
Answer incoming calls and emails, handle inquiries, coordinate information flow, and redirect phone calls or emails to the proper persons
Keep clients informed of progress made with real estate applications.
Maintain and organize office files, records, and documents, follow established procedures, and ensure confidentiality.
Perform general administrative duties, such as filing, scanning, copying, etc.
Update and manage file databases and software systems with a focus on data integrity.
May supervise and train junior staff in closing procedures and in the use of current software
Other tasks as reasonably required.

Skills and qualifications:

Proficiency in English
College Diploma
Minimum 1 year of previous legal assistant experience, preferably in Real Estate.
Experience with Esilaw, Clio, Quickbooks is a plus
Excellent communication skills (both written and verbal).
Strong organization skills, attention to detail
Strong time management skills to effectively prioritize and meet deadlines
An excellent problem-solver who is resourceful enough find a solution and execute the solution